Community Systems Strengthening (CSS): M&E Officer

Community Systems Strengthening (CSS): M&E Officer

(Fixed term contract till 30 September 2022 with the probability of renewal)


HIVSA is a not-for-profit company established in 2002 and is a strategic partner of the Gauteng Provincial Departments of Health and Social Development. We innovatively transform and empower individuals, community workers and organisations by developing their capacity and resilience to effectively address socio-economic and health issues in the context of high HIV and AIDS burden with the ultimate vision of creating an HIV free generation.


The Community Systems Strengthening (CSS) department of HIVSA implements the Preventing HIV/AIDS in Vulnerable Populations (PHVP) Programme. The goal of the PHVP programme in Gauteng, is to contribute towards HIV epidemic control by enhancing the quality, comprehensiveness and sustainability of care and support services to improve resilience, health and wellbeing of Orphans and Vulnerable Children, Adolescents and Youth (OVCA&Y) and Adolescent Girls and Young Women (AGYW), in line with the South African Government (SAG)’s strategic goals for health and social development. HIVSA’s implementation model is embedded in capacitating and strengthening Department of Social Development (DSD) funded Community Based Organisations (CBOs) to utilise a robust case management system and structured evidence-based interventions to provide holistic services to communities, OVCA&Y and AGYW. HIVSA implements the PHVP programme in the City of Johannesburg (COJ), City of Tshwane (COT) and Sedibeng.

Programme objectives

  • Strengthen the capacity of sub-partners to use HIV-sensitive case management to support vulnerable OVCA&Y and families through networking and integrating with clinical and social service providers.
  • Accelerate, sustain, strengthen and support OVCA&Y and their families to receive HIV services along the 95-95-95 cascade.
  • Strengthen the capacity of vulnerable households to protect and care for OVCA&Y.

The PHVP programme has three modalities namely, OVC Comprehensive, DREAMS Family Strengthening and OVC Preventive.


With guidance from the CSS M&E Coordinator, the CSS M&E Officer is responsible for tracking PHVP Programme performance at sub-partner level in relation to the three programme modalities, namely OVC Comprehensive, OVC Preventive, and DREAMS Family Strengthening, considering gender and age disaggregation and the inclusion of 35% C/ALHIV in the Comprehensive programme. The CSS M&E Officer is to actively conduct weekly data validation checks, routine data quality assessments (RDQAs), and beneficiary verifications, so all data reported in the programme are accurate, valid, and consistent. He/she is to ensure the smooth operation of programme monitoring, evaluation, reporting and learning activities, including the capacitation of sub-partners so they are equally able to execute M&E tasks effectively.


  1. Capacitate PHVP programme team members and sub-partners, in particular sub-partner M&E Champions, on monitoring, evaluation, reporting and learning activities, through training, mentorship, and coaching; this includes capacitation of team members on the administration and effective utilisation of the Community Based Intervention Monitoring System (CBIMS).
  2. Track programme performance at site-level using CBIMS generated reports and standardised M&E tools; this includes compiling and submitting weekly accurate site performance reports and Dashboards to relevant sub-district level PHVP programme team members and sub-partners. This is to ensure that targets are met timeously; more also, these targets should be aligned to allocated gender and age disaggregation in the Comprehensive, Preventive, and DREAMS streams of the Programme, and considering the inclusion of 35% C/ALHIV in the Comprehensive Stream.
  3. Conduct routine data and service quality assurance activities at allocated sites; these activities include weekly data validation checks, monthly data quality assessments (DQAs), beneficiary verifications at enrolment prior to data entry into CBIMS and thereafter quarterly beneficiary verifications targeting all beneficiaries participating in the Programme, participation in  the monthly Quality Improvement (QI) meetings conducted at sub-partner level, and the implementation of Site Improvement Monitoring Systems (SIMS).
  4. Assist sub-partners in the establishment and maintenance of effective and efficient records management system, including filing and archiving of programme data. Related to this, comply with data integrity and security policies, and maintain client confidentiality.
  5. Cultivate effective collaboration with other team members, which includes jointly identifying areas, processes and/or tools that require review or adjustments and making necessary recommendations for improvement.
  6. Actively participate in relevant internal and external meetings related to the implementation of the programme; this includes active participation in stakeholder/partnerships engagement and management
  7. Drive self and team members to sites and meetings using HIVSA fleet


  • Tertiary qualification in Social Sciences, Statistics, Monitoring and Evaluation (M&E) or other related field
  • First level university degree will be an added advantage
  • At least two years’ work experience in the field of M&E, data management, or other closely related field
  • Excellent computer skills (Windows 10, MS Office Word, and Excel experience)
  • Experience with CBIMS database would be an added advantage
  • Good understanding of, and experience working with, Community Based Organisations (CBOs)
  • Excellent communication skills in English and at least two African languages, preferably Zulu and Sotho.
  • Excellent reporting skills
  • Effective time management skills
  • Good interpersonal and organisational skills
  • Ability to work independently and as part of a multidisciplinary team
  • Ability to work under pressure and be pro-active
  • Must have a valid driver’s licence and be an active driver

What do you need to do to apply?

Candidates that meet the requirements and are interested in the position to send motivation letter and CV (not more than 5 pages), and three contactable referees to: The HR Manager, HIVSA, P O Box 3869, Southgate, 2082, e-mail: or fax: 086 244 5444.  Closing date for applications: 19 November 2021 (Please note that only short-listed candidates will be contacted.)



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