Community Systems Strengthening (CSS) Monitoring & Evaluation (M&E) Officer

Fixed-term contract (1 year)

WHO IS HIVSA?

HIVSA is a not-for-profit company established in 2002 and is a strategic partner of the Gauteng Provincial Departments of Health and Social Development. We innovatively transform and empower individuals, community workers and organisations by developing their capacities to effectively respond to the socio-economic and health challenges that burden communities.

THE PHVP PROGRAMME

The CSS programme implements the Preventing HIV/AIDS in Vulnerable Populations (PHVP). The goal of the PHVP programme in Gauteng is to contribute towards HIV epidemic control by enhancing the quality, comprehensiveness and sustainability of care and support services to improve resilience, health and well-being of Orphans and Vulnerable Children, Adolescents and Youth (OVCA&Y) and Adolescent Girls and Young Women (AGYW), in line with the South African Government (SAG)’s strategic goals for health and social development. HIVSA’s implementation model is embedded in capacitating and strengthening Department of Social Development (DSD) funded Community-Based Organisations (CBOs) to utilise a robust case management system and structured evidence-based interventions to provide holistic services to communities, OVCA&Y and AGYW. HIVSA implements the PHVP programme in Johannesburg, Tshwane, and Sedibeng.

MAIN PURPOSE OF THIS POSITION

With guidance from the M&E Coordinator and M&E Project Manager, the M&E officer will be responsible for the implementation of MERL and verification activities at the site level. The M&E officer will be expected to implement and track the programme performance using the M&E tools and provide mentorship and support to site M&E Champions to ensure sites report accurately, timeously, and reliably the achievements against targets. The M&E officer is responsible for conducting weekly data quality assurance (DQA) activities together with the M&E Coordinator or M&E Project Manager and semi-annual routine data quality assurance (RDQAs); to ensure quality improvement (QI) is implemented at the site level and HIVSA level and to report achievements and challenges timeously weekly, monthly, and quarterly as per developed structure. The role involves close collaboration with the CSS Program teams, Partners and other key stakeholders.

Key Performance Areas:

  1. Implementation of Routine Data Quality Assurance (RDQA) activities.
  2. Conduct beneficiary & data verifications and resolve data quality errors/problems identified.
  3. Ensure effective implementation of updated MERL Plan including, program SOPs, reporting

    guidelines and tools/trackers in line with programme and donor expectations.

  4. Triangulation and compilation of weekly/monthly/quarterly programme performance reports for

    sharing with HIVSA and CBO-level teams.

  5. Conduct data cleaning, data analysis and interpretation of data as required for program support.
  6. Timely and accurate tracking of programme achievements and indicators against set targets for

    allocated CBO.

  7. Facilitate Quality Improvement (QI) sessions at the CBO level and ensure timely record-keeping and

    reporting.

  8. Maintenance of sound data management practices and systems
  9. Maintenance of good working relationship with HIVSA, CBO personnel and other stakeholders

    ensuring that internal interpersonal relationships are aligned with HIVSA values.

Requirements:

  • Bachelor's degree in a relevant field such as economics, statistics, social sciences, international development, public health, or a related field.

    o If MatricCertificate, Evidence of continuing education in data management, computer skills and M&E-related study fields.

  • A combination of education, training and experience which provides the desired knowledge, skills, and abilities necessary to perform the position’s essential duties and responsibilities.
  • At least two years’ work experience in monitoring and evaluation, data management, data analysis, research, or a related field.
  • Including experience with data visualization and reporting
  • Strong understanding of monitoring and evaluation principles, methodologies, and best practices.
  • Excellent analytical skills and interpretation skills combined with a proactive, energetic approach to

    problem-solving.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Proficiency in the CBIMS database will be an added advantage.
  • Strong work ethic and ability to ensure programme implementation within stipulated timelines,

    including strong and proven monitoring and evaluation capacity.

  • Well-developed interpersonal skills and ability to work independently and within a team setting.
  • Strong communication skills, attentiveness to detail, sound decision making and problem-solving

    skills.

  • Ability to manage time, prioritise tasks to meet deadlines and deliver under pressure.
  • Good understanding and experience in working with Community Based Organisations.
  • Ability to speak a minimum of two African languages, especially Zulu and Sotho.
  • Flexibility to sometimes work after hours.
  • Must have a valid driver’s licence (of more than 3 years) and be familiar with driving manual vehicles
  • Required to drive self and in some cases, fellow team members, to sites and meetings using HIVSA fleet or own vehicle.
  • Must be partially or fully vaccinated (Covid-19)

HOW TO APPLY

Candidates that meet the requirements and are interested in the position should send a motivation letter and CV with three contactable referees to: The HR Manager, HIVSA, P O Box 3869, Southgate, 2082, e-mail: hr@hivsa.com or fax: 086 244 5444.

Closing date for applications: 30th November 2023 (Please note that only short-listed candidates will be contacted).

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