CSS Administrator

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Work Location: JHB

Division/Department: PHVP

Reports to (title, not person’s name): Project Manager Subordinates

Full-time: Yes

Hours: 8

Days: 5


HIVSA is a not-for-profit company established in 2002 and is a strategic partner of the Gauteng Provincial Departments of Health and Social Development. We innovatively transform and empower individuals, community workers and organisations by developing their capacities to effectively respond to the socio- economic and health challenges that burden communities.

Purpose of job:

The administrator is responsible for the development and maintenance a quality, organised and workable administrative system for the program that ensures effective and efficient linkages between program and all sub-partners participating in the program. The position includes tracking assets, vouchers and stationery for the program using existing inventory lists, printing, and preparing required documents and tools. The administrator is also responsible for handling reception, coordinating training venues and program fleet vehicles.

Education Requirements: (must have) Diploma in Social Auxiliary work, Administration, and Social Sciences

Education Requirements: (desirable) Administrative skills

Experience minimum requirements:

  • At least 2 years’ experience in community work and working with Community Based Organisations.
  • Ability to prioritise tasks and meet deadlines.
  • Ability to work under pressure.
  • Sound decision making and problem-solving skills.
  • Ability to work independently and within a team setting.
  • Well-developed interpersonal skills and excellent patterns of communication.
  • Strong planning and administrative skills.
  • Sound office and telephone etiquettes.

Key Performance Areas:

  1. Financial– HIVSA assets and vouchers monitoring
  2. Stakeholder engagement/management: Building and maintaining relationships with external stakeholders.
  3. Products and Services - Development and maintenance a quality, organised and workable administrative system.
  4. Internal Organisational Processes – Compliance with HIVSA processes and systems.
  5. People - Internal interpersonal relationships aligned to HIVSA values.

How to apply

Candidates who meet the requirements and are interested in the position should send motivation letter and CV with three contactable referees to: The HR Manager, HIVSA, P O Box 3869, Southgate, 2082, e-mail: hr@hivsa.com or fax: 086 244 5444.

Closing date for applications: 17 November 2023 (Please note that only short-listed candidates will be contacted).

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