Health Systems Strengthening (HSS) Administrator

Location: Limpopo Province (Capricorn/ Mopani Districts)

Duration: Fixed-term Contract (1 year)

HIVSA is a not-for-profit company established in 2002 and is a strategic partner of the Gauteng Provincial Departments of Health and Social Development. We innovatively transform and empower individuals, community workers and organisations by developing their capacities to effectively respond to the socio-economic and health challenges that burden communities.

MAIN PURPOSE OF THIS POSITION

With oversight and direction from the Project Manager, the administrator is responsible for the development and maintenance of a quality, organised and workable administrative system for the HSS programme that ensures effective and efficient linkages between HSS programmes and all sub-partners participating in the programme. The position includes tracking assets and stationery for the programme using existing inventory lists, printing, and preparing required documents and tools.

Key Performance Areas:

  1. Tracking assets and stationery for the programme using existing inventory lists, printing, and preparing required documents and tools to ensure effective and efficient use of resources.
  2. Ensures effective and efficient linking and communicating with sub-partners to allow for smooth implementation of various HSS programme interventions.
  3. Timely and accurate programme implementation by development and maintenance of a quality, organised and workable administrative system.
  4. Related to the above, compliance with HIVSA policies, procedures and SOPS with special mention of remote working and to respond to challenges– this includes, supporting teams and sub-partners.
  5. In collaboration with other team members ensure the implementation of a quality improvement culture by reflecting on programme performance through formal weekly/monthly review meetings

Requirements:

  • Experience in administration
  • Relevant Diploma or qualification in Administration or equivalent
  • Ability to speak and write in English.
  • Ability to communicate in at least 2 local languages.
  • Good communication skills both verbal and non-verbal
  • Good report writing skills.
  • Good computer skills, with the use of Excel and PowerPoint
  • Self-motivated and able to work under pressure.
  • Good interpersonal skills and an ability to engage with community members.
  • Must be partially or fully vaccinated (Covid-19)

HOW TO APPLY

Candidates that meet the requirements and are interested in the position should send a motivation letter and CV with three contactable referees to: The HR Manager, HIVSA, P O Box 3869, Southgate, 2082, e-mail: hr@hivsa.com. Closing date for applications: 27th October 2023 (Please note that only short-listed candidates will be contacted as soon as the prospective project is finalised and awarded to HIVSA).

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