HR Administrator - Gauteng Province (fixed Term contract for 10 months)


The overall purpose of this role is to establish and maintain the payroll support function for the HIVSA-SEF “Work for Common Good” project , which enrols a total of 1000 participants. With a specific focus of administrative support for recruitment , compliance management and remuneration activities , the HR Administrators will report directly to a Payroll Coordinator.

Minimum Requirements
Education: Matric/Grade12

  • Minimum of 1-2 years’ experience in an administrative /payroll/ generalist Human Resources environment.
  • Preferably having working experience in an NGO environment.

Competencies / Skills / Attributes / Knowledge:

  • Experience of managing high recruitment volume
  • Demonstrated ability to pay strong attention to detail and show accuracy when working with sensitive information.
  • Computer literacy to work mainly on the MS Office suite, with knowledge of Kwantu System being advantageous .
  • Effective written communication ,Excellent interpersonal, collaboration and communication skills
  • Ability to handle pressure , with high levels of patience and tolerance
  • Must have a valid driver’s licence (of more than 3 years) and be familiar with driving manual vehicles, as they would be driving themselves for spot checks to sub-partners

Key Performance Areas:

  • Onboarding of Participants - Assisting in compiling employee intake forms and assisting employees with completion of documents.
  • Maintenance of up-to-date employee records.
  • Establishing and maintaining proper filing systems.
  • Capturing and updating employee information on the Kwantu System.
  • Ensuring that timesheets are completed correctly, collated, and uploaded onto the SEF Cloud for payroll.
  • Verification of biometric data daily using the ATT02 Report, ensuring that they correspond with timesheets on a weekly/monthly basis.
  • Training of supervisors on the correct use of capturing data of entry and exit times of participants.
  • Identify data needing adjustments and collating weekly reports for review by Payroll Coordinator
  • Payfile preparation on Kwantu System, for verification by HR Manager and approval by Finance Manager
  • Monthly report on Participant Numbers and Movements (exits, replacements, promotions)
  • Assisting with implementing and communicating company policies and procedures to participants


  • Candidates that meet the requirements and are interested in the position should send motivation letter and CV with three contactable referees to:
    The HR Manager, HIVSA, e-mail: Use Ref Nr: GP-HR001 in subject line
  • Closing date for applications: 28th June 2024 (Whilst all applications will be carefully considered, only short-listed applicants will be interviewed. (If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful.)
  • Compliance: Kindly provide current and relevant references for background checks
    All appointments are subject to the preferred candidates obtaining the necessary security clearance, reference checking, and competency assessment.
  • EE: We embrace employment equity and are committed to the achievement of fair and equal representation of our workforce. Preference will be given to applicants from previously disadvantaged backgrounds.

Leave a Reply

Your email address will not be published. Required fields are marked *

linkedin facebook pinterest youtube rss twitter instagram facebook-blank rss-blank linkedin-blank pinterest youtube twitter instagram