Payroll Coordinator : Gauteng Province (Fixed term contract of 10 months )


The overall purpose of this role is to maintain the payroll support function for the HIVSA-SEF “Work for Common Good” project , to ensure accurate and timeous payment of 1000 participants. The position reports to HIVSA’s HR Manager.

Minimum Requirements

Education: Matric/Grade 12
Diploma in accounting, finance or relevant field.


  • Proven experience as a payroll coordinator or similar role
  • Familiarity with payroll processes
  • Comfortable with Excel (functions, data etc.)
  • An analytical mind with good math skills
  • Excellent attention to detail
  • Preferably having working experience in an NGO environment.
  • Computer literacy to work mainly on the MS Office suite, with knowledge of Kwantu System being advantageous .
  • Excellent interpersonal, collaboration and communication skills
  • Ability to handle pressure , with high levels of patience and tolerance
  • Must have a valid driver’s licence (of more than 3 years) and be familiar with driving manual vehicles, as they would be driving themselves for spot checks to sub-partners

Key Performance Areas:

  • Process attendance records and biometric data
  • Check payroll information for accuracy and ensure all relevant paperwork is in order
  • Coordinate with HR about changes in payroll (e.g. terminations, new hires)
  • Oversee monthly payfile preparation and issuance of payslips
  • Update data with wage adjustments (locality and site level biometric data)
  • Handle participant disciplinary issues
  • Produce required reports to management upon request
  • Supervision of HR Administrators.
  • Assisting with implementing and communicating company policies and procedures to participants


  • Candidates that meet the requirements and are interested in the position should send motivation letter and CV with three contactable referees to:
    The HR Manager, HIVSA, e-mail: Use Ref Nr: GP-HR002 in subject line
  • Closing date for applications: 28th June 2024 (Whilst all applications will be carefully considered, only short-listed applicants will be interviewed. (If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful.)
  • Compliance: Kindly provide current and relevant references for background checks
    All appointments are subject to the preferred candidates obtaining the necessary security clearance, reference checking, and competency assessment.
  • EE: We embrace employment equity and are committed to the achievement of fair and equal representation of our workforce. Preference will be given to applicants from previously disadvantaged backgrounds.

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