Procurement Officer-Gauteng Province


The Procurement Officer will work closely with the Procurement Manager and the broader Finance and Operations team to ensure the smooth and effective running of the procurement functions . The procurement officer should competently carry out duties in a professional manner and in accordance with HIVSA, Donor and South African Government requirements to meet the expectations of our donors and HIVSA staff.

Minimum Requirements:

  • Matric or Grade 12. Must have excellent typing skills (Computer literacy in MS Word, MS Excel and MS Outlook)
  • A Diploma or bachelor’s degree in supply chain management, or related field would be an advantage.


  • Minimum of 2 - 3 years working experience in a procurement environment.
  • An advantage to have previously worked with USAID or other NGO’s
  • Valid Driver’s License

Key Performance Areas:

  • Ensure the proper filing, archiving, and safeguarding of original financial records.
  • Prepare the payment requisitions and ensure they are compliant.
  • Attend to queries related to procurement.
  • Assist with any compliance related requests.
  • Attend to all procurement requests from all various departments within HIVSA.
  • Request quotations from suppliers
  • Follow up on quotations with suppliers
  • Prepare Purchase orders
  • Update procurement dashboard.
  • Support the Procurement Project Manager with orientation to all new staff on procurement, policies, and procedures.
  • Assist with various queries linked to Finance Automation System.
  • Assist Procurement Manager with preferred supplier vendor list.
  • Maintaining contractual data base


  • Candidates that meet the requirements and are interested in the position should send motivation letter and CV with three contactable referees to:
    The HR Manager, HIVSA, e-mail: Use Ref Nr: GP-FIN003 in subject line
  • Closing date for applications: 28th June 2024 (Whilst all applications will be carefully considered, only short-listed applicants will be interviewed. (If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful.)
  • Compliance: Kindly provide current and relevant references for background checks
    All appointments are subject to the preferred candidates obtaining the necessary security clearance, reference checking, and competency assessment.
  • EE: We embrace employment equity and are committed to the achievement of fair and equal representation of our workforce. Preference will be given to applicants from previously disadvantaged backgrounds.

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